New Employee Resources

The Human Resources Office would like to congratulate you on your appointment with Winona State University. We’re glad you’re here! Please take a few moments to familiarize yourself with the important information below.

Prior to Your First Day

New hires will receive a welcome email from Winona State University Human Resources.  New hires will also receive an email from Minnesota State containing a secure link to create an online profile where personal information will be entered for the payroll system. You must complete the online profile prior to your first day in order to have access when you start.

On Your First Day

Go to Human Resources, Somsen 114, to complete and sign your I-9 Employment Verification form. You will also be required to provide document(s) to prove your eligibility for employment in the U.S. Only genuine, original, unexpired documents from the List of Acceptable Documents can be accepted.

Note: If your employment is on the Rochester campus, go to Student Services 128 to complete the form. If you are hired to work at a remote location within the U.S. and you are not able to physically come to campus please contact Human Resources at 507.457.5005.


After Employment Starts

New Employee Orientation

Upon hire, new employees are enrolled in an online New Employee Orientation which covers history, campus resources, parking, payroll, benefits, policies, and procedures.  Instructions for completing the D2L Brightspace course will be sent to your WSU email.

Benefits Orientation 

Human Resource offers individual sessions on retirement and insurance benefits for newly eligible employees. In addition to the Benefit Orientation, employees can find information on retirement and insurance on our website.

If you have questions about orientation, contact Jessica Wenzel in the Human Resources Office.

The adjunct appointment process information can be found on the University Hiring Processes webpage.  

Adjuncts offered a role at WSU will receive an Adjunct Faculty Appointment Offer via email from the Dean of the College from the Dean of the College in which they will be teaching. At this time the adjunct will also receive Welcome emails from Minnesota State and Winona State University Human Resources.  The Welcome emails include vital next steps which must be followed. Timely response is vital to gaining access to technology and being placed in the payroll system.   

The Welcome Guide for New Employees is a valuable resource to help you get acclimated to WSU. The guide includes information on the steps to set up your new hire account, campus maps, parking, technology (laptops/email/D2L), faculty calendars, where to find your course assignment details, class lists, textbook ordering and more.

The New Employee Checklist will guide you through the first few weeks as you begin to learn the multiple logins and id numbers that you are assigned and navigate how and where your information is available to review and/or update.

Please contact your academic department or Human Resources for additional information.