Room Reservations

Looking for a room to hold a team meeting, have a club meeting or host a campus event?

Use the EMS room reservation system to see a calendar of reserved rooms across campus. To find an open space, browse the campus schedule and sort by size or location.

Academic scheduling has first priority on the use of university facilities. Room reservations are on a first-come, first-serve basis only.

You can use the EMS system to request space for most areas of campus, except for:

If you are a faculty, staff or student, you will need your Minnesota State StarID to log in to EMS.

Community members and partner organizations are encouraged to contact for space reservations.

Room Reservation Fees & Insurance Coverage

There is no fee to reserve most rooms for university-related events sponsored by WSU organizations, groups or individuals. The only exception is for Kryzsko Commons Student Union.

Non-WSU members who want to reserve a room in Kryzsko Commons will be charged a fee. Contact those areas directly for more information.

Learn more about Kryzsko Commons reservation policies and processes.

Additionally, WSU is required to request verification of insurance coverage up to $2 million for external entities making reservations in campus spaces. If your reservation requires insurance, you will be contacted.

Request Processing & Confirmation

Make your room reservation at least two weeks in advance. This will allow enough time to process your request and prepare the room for your event.

Please remember that the larger the event, the more lead-time is needed for processing and preparation.

A room reservation is pending until it has been approved.

You will receive an email notification of approval or denial of a space request. Be sure to bring this confirmation to your event in case there is a question about reservation.

If you do not receive a confirmation, please call 507.457.5045.