Position Descriptions

Classified Positions

To assign new classified positions to a classification and to review and, where appropriate, change the classification of existing positions follow these steps:

1. Consult with Human Resources

2. Prepare a Supervisor Cover Memo

3. Prepare an updated Organization Chart

4. Update the Position Description and attain signatures

5. Submit a Request for Job Audit form with the Supervisor Cover Memo, Organizational Chart and Position Description attached

6. When a Request for Job Audit form reaches Human Resources, it will be assigned to a team member who will be in touch regarding next steps.

Resources to assist you in the process:

· Classified PD Overview (PDF): Information on process and commonly used terminology.

· Procedure for a Reclassification Request (PDF): Reclassification defined and the procedure.

· Classified Position Description Form (Doc): Current classified PD template.

· PD Terminology (PDF): Commonly used PD terms are defined here.

· Action Word Definitions for Position Descriptions (PDF): Avoid ambiguity or misunderstanding by referring to these PD Action Words.

· Employee and Supervisor Checklists (PDF): It is imperative that the employee and supervisor review PDs together for accuracy and shared understanding.

· FAQ (PDF): Frequently asked questions regarding PDs and the process.

· Job Class Specifications (MMB Website): Refer here for a general description of the kind of work performed by employees in each classification.

MSUAASF (ASF) Positions

To assign new ASF positions to a salary range and to review and, where appropriate, change the salary range of an existing position follow these steps:

1. Consult with Human Resources

2. Prepare a Supervisor Cover Memo

3. Prepare an updated Organization Chart

4. Update the Position Description and attain signatures

5. Submit a Request for Job Audit form with the Supervisor Cover Memo, Organizational Chart and Position Description attached

6. When a Request for Job Audit form reaches Human Resources, it will be assigned to a team member who will be in touch regarding next steps

Resources to assist you in the process:

· Checklist for ASF Range Assignment/Reassignment (PDF)

· ASF Position Description template (Doc)

· ASF Position Description example language (PDF)

· Supervisor Memo examples (PDF)

· Organizational Chart template (PowerPoint)