University Policy, Procedures & Regulations

Welcome! Please be advised that Winona State University’s regulations website is in the process of being updated to a Policy and Procedures format. Regulations will remain posted and in effect until a new, corresponding policy/procedure is approved and posted.

All University regulations are available here along with newly approved policies and procedures. If you do not see the needed policy/procedure, please refer back to the regulation. Information about the policy approval process, constituency groups, and other policy resources is also provided. Let us know if there is information you are seeking but cannot find.

Winona State University policies, procedures, and regulations are set in accordance with Minnesota State College and University System (Minnesota State Policy 1A.1, Minnesota State System (PDF)).

For more information contact the office of Academic Affairs.

Policy and Procedure Templates

• Policy Template (Fillable Word)
• Procedure Template (Fillable Word)

Policies and Procedures

• 1.1 Policy on Policies (PDF) (approved on 7.28.20)
• 1.1a Procedure on Policy Development (PDF) (approved on 9.27.22)
• 1.1a Procedure on Policy Development Flowchart (PDF) (approved on 7.28.20)
• 1.4 All-University Committees & Taskforces Policy (PDF) (approved 1.12.24)
• 1.4a All-University Committees & Taskforces Procedure (PDF) (approved 1.12.24)
• 2.2 Employee Travel Policy (PDF) (approved 1.12.24)
• 2.2a Employee Travel Procedure (PDF) (approved 1.12.24)
• 2.7 Chargeback System of Service Units Policy (PDF) (approved 1.12.24)
• 2.7a Chargeback System of Service Units Procedure (PDF) (approved 1.12.24)
• 2.8 Policy for Grants and Sponsored Projects (PDF) (approved on 11.8.18)
• 2.8a Procedure for Grants and Sponsored Projects (PDF) (approved on 11.8.18)
• 2.10 Purchasing Policy (PDF) (approved 1.12.24)
• 2.10a Purchasing Procedure (PDF) (approved 1.12.24)
• 2.14 Policy on Multi-Function Scanner/Copy Machine Policy (PDF) 
• 2.14a Procedure on Multi-Function Scanner/Copy Machine Policy (PDF)
• 2.21 Asset Management Policy (PDF) (approved 1.12.24)
• 2.21a Asset Management Procedure (PDF) (approved 1.12.24)
• 2.25 Collections Policy (PDF) (approved 7.24.23)
• 2.25a Acquisitions Procedure (PDF) (approved 7.24.23)
• 2.25b Deaccessioning Procedure (PDF) (approved 7.24.23)
• 2.25c Maintenance Procedure (PDF) (approved 7.24.23)
• 3.3 Non-Credit and CEU Offerings Policy (PDF) (approved on 5.23.17)
• 3.3a Non-Credit and CEU Offerings Procedure (PDF) (approved on 5.23.17)
• 3.4 Curricular Changes (PDF) (approved on 5.27.19)
• 3.4a Curricular Change Process (PDF) (approved on 5.27.19)
• 3.4b Curricular Changes - Types of Proposals (PDF) (approved on 5.27.19)
• 3.7 Policy for the Use of Human Subjects in Research (PDF) (approved on 1.18.19)
• 3.7a Procedure for the Use of Human Subjects in Research (PDF) (approved on 1.18.19) 
• 3.9 FERPA Policy (PDF) (approved on 5.17.17)
• 3.10 Graduate Assistant Policy (PDF) (approved on 2.1.19)
• 3.10a Graduate Assistant Procedure (PDF) (approved on 2.1.19)
• 3.11 IFO PIF Policy (PDF) (approved 1.12.24)
• 3.11a IFO PIF Procedure (PDF) (approved 1.12.24)
• 3.18 Appointment of Graduate Faculty Policy (PDF) (approved on 5.2.18)
• 3.18a Appointment of Graduate Faculty Procedure (PDF) (approved on 5.2.18)
• 3.22 Undergraduate Student Research and Creative Project Grant Policy (PDF) (9.26.22) 
• 3.22a Undergraduate Student Research and Creative Project Grant Procedure (PDF) (9.26.22)
• 3.25 Undergraduate Student Research and Creative Presentation Travel Support Grants Policy (PDF) (9.26.22)
• 3.25a Undergraduate Student Research and Creative Presentations Travel Support Grants Procedure (PDF) (9.26.22)
• 3.26 Program Review Policy (PDF) (approved on 4.4.16)
• 3.26a Procedures of Program Review (PDF) (approved on 3.30.16)
• 3.27 Policy on Allegations of Research Misconduct (PDF) (approved on 2.28.23)
• 3.27a Procedures on Allegations of Research Misconduct (PDF) (approved on 2.28.23)
• 3.28 Policy on Financial Conflicts of Interest Related to Grants and Sponsored Projects (PDF) (approved on 2.28.23) 
• 3.28a Procedure on Financial Conflicts of Interest Related to Grants and Sponsored Projects (PDF) (approved on 2.28.23)
• 3.32 Policy on Research and Teaching Animal Care (PDF) (approved on 9.26.22)
• 3.32a Procedure on Research and Teaching Animal Care (PDF) (approved on 9.26.22)
• 3.34 Study Away Programs (PDF) (approved 2.28.23)
• 3.34a Study Away Faculty Lead Programs (PDF) (approved on 2.28.23)
• 3.34b Study Away Semester Programs (PDF) (approved on 2.28.23)
• 3.35 Credit for Prior Learning Policy (PDF) (approved on 11.7.23)
• 3.35a Credit for Prior Learning Procedure (PDF) (approved on 11.7.23)
• 3.35b Credit for Internal Procedure (PDF) (approved on 11.7.23) 
• 3.37 Grade Appeal Policy (PDF) (approved on 3.1.17)
• 3.37a Grade Appeal Procedure (PDF) (approved on 3.1.17)
  • Grade Appeal Form (PDF) (approved on 9.8.21)
• 4.7 Missing Student Policy (PDF) (approved on 4.4.18)
• 4.7a Missing Student Procedure (PDF) (approved on 4.23.18)
• Technology Policies