Purchasing

At the Purchasing Department in the WSU Business Office, it is our policy to secure the highest quality of service, materials and equipment for the most economic price.

This can be attained by the cooperation and planning of all WSU departments and organizations.

Please read the following statements Code of Ethics and Encumbrance in regards to purchasing violations before originating a purchase.

Follow the Petty Cash Fund Guidelines & Procedures (PDF). Purchases may be reimbursed by using:

• Employee Expense Report
• Student Reimbursement Form

See additional information about Travel Reimbursement.

Registering a Vendor

How can I register my company as a vendor to the State of Minnesota?

New registration as a vendor or changes to an existing vendor record can be made via the state's Supplier Portal by using the “Register for an Account” feature.

You will need your Federal Employer Identification Number and Minnesota State Tax Identification Number (if applicable) when you register.

Being registered is not a guarantee that you will be sent invitations to bid or requests for proposals. Registering means that your name will appear on the list as a potential vendor for the products you sell or services you provide.

You can also find information on the application process to be certified as a Targeted Group, Economically Disadvantaged or Veteran-Owned business in the Supplier Portal.

Why is it necessary to register as a supplier?

Requisitions, Purchase Orders, Contracts and payments cannot be processed until a supplier is active in our system.

Information provided during the registration process is needed to fulfill certain reporting requirements with the IRS and other government agencies.