New Employee Tips and Tools

Welcome to Winona State University!

You’re now a member of a community that is passionate about educating our world. As a new employee, you could probably use a helping hand. Look through these resources to help you get settled.

Questions? Contact the Human Resources team.

During your employment with Winona State University you will utilize several identification numbers. Here’s a quick guide to the ids you will have as a Winona State University employee:



State of Minnesota

Star Id

Minnesota State System

Tech Id

Winona State University

An eight (8) digit number used to access the State Employee Self Service website for:

  • Completing/Updating your W-4
  • Completing/Updating your direct deposit
  • Insurance benefit enrollment
  • Viewing your pay stub
  • Voluntary retirement account deductions
  • Accessing your W-2
  • Viewing insurance beneficiary/ dependents
  • Training

An eight (8) character id which starts and ends with letters (ie: ab1234cd) used to access the Minnesota State Employee Home website for: 

  • Updating personal information
  • Submitting leave requests
  • Completing timesheets
  • Viewing salary information
  • Tuition Waiver application

Your Star Id is also used to access email, Wi-Fi and printing.

Displays on your campus photo id card which is utilized for local rights such as printing and door access. Sometimes referred to as your Warrior Id.



Attaining a Campus ID Card


Winona: Photo ID cards are made at the Campus Card Office which is located in Maxwell Hall 227


Rochester: Photo ID cards are made by the WSU-Rochester IT staff located at RCTC in GL 118.

Your campus email address is your first name period (.) last name (i.e.,

Your email account is active once you are entered in the personnel database. If you have any questions and/or concerns regarding your email account, contact the Technical Support Center at 507.457.5240.


Parking permits are available for purchase at Parking Services for those choosing to park on campus.

If you have any questions, email or call 507.457.5062.


All students, faculty, and staff pay a parking/access/security fee. Faculty and staff pay a parking fee based on their status as employees. Parking is only allowed in designated parking lots or at parking meters.

The far eastern portion of the East parking lot (space east of the concrete divider) and the most southern part of the West lot (space south of the concrete divider) has been designated for faculty and staff parking only. Faculty and staff wishing to park in these lots must display the parking sticker issued to them when they paid for parking.

Learn more about Rochester Parking.

Copy Machines


You will need a copy machine card in order to make any copies on a copy machine on campus. Your department should have a card that you can use.

To request a new Department Copy Card or order duplicate cards, activate a current WSU Warrior ID with copy privileges, change a card, or delete a card, please complete a Copy Card Request Form (PDF) and return it to the Campus Card Office.


You may obtain a key to a copier suite and a copier code by contacting your WSU-R department manager. Copiers are available for faculty and staff use only and are activated by an access code, which is specific to your department.

Copy machines are located in:

  • General Faculty office suite, East Hall (EA) 201
  • Computer Science and Social Work office suite, Science/Technology (ST) 128
  • Business Faculty office suite, Student Services (SS) 313
  • Nursing office suite, Health Science (HS) 107
  • the Student and Campus Services area, (SS) 128.



Keys that are requested for adjunct faculty need to be requested by the department office manager using the Key Request Form. Facilities will notify the employee that the key is ready and the employee must pick up the key and sign for it. Please request your key early enough so it will be ready on your first day at WSU.


The form to request an office key for WSU-R offices may be obtained from your department office manager or online thru the WSU-R Key Request form (PDF) with the Rochester Business Office. They can help you complete the form but you will need to sign it.

The department office manager will turn in the form after all signatures are acquired and inform you when the key is available for you to pick up in RCTC’s Business Office, SS 150.

Adjunct faculty members who have checked out keys must return them at the end of the last semester in which they are teaching. If not, you will be charged a replacement fee of $20. A bent or broken key will be charged $10 for replacement.


Check with your department chair and/or administrative assistant to see if you will receive a WSU laptop.

If your position requires a laptop, an online request form may have been submitted by your department. If this has not already occurred, once you have your printed assignment go to the Tech Support website and complete your own form.

Once the form has been submitted a Distribution Session can be signed up for by calling 507.457.5240. These sessions are scheduled weekly in Somsen 207 until school starts.

Laptops must be returned to the Technical Support Center.

  • Adjunct - at the end of the last semester in which they are teaching.
  • All Other Employees – On your last day of employment

If not returned, laptops may be reported as stolen or legal action may be taken.

It is possible to rent laptops for a period of time, anywhere from a few hours up to one week.


Additional instructions for both the telephone and voicemail systems are available on the ITS webpage.


If your department has not already set up a phone for you, contact the Technical Support Center at 507.457.5240 to request a phone line, voicemail and a long distance dialing code.

To dial any campus phone number from your on-campus line dial the last four digits of the number.

To dial any Rochester campus phone number from your Winona-campus line, you only have to dial 32 and then the last four digits of the number.


If a phone has not already been set up in your department for you, please contact your department to request a phone line, voicemail and a long distance dialing code.

To dial any Rochester campus phone number from your on-campus line, you only have to dial last four digits of the number.

To dial any Winona campus phone number from your Rochester-campus line dial 33 and then last 4 digits of the number.

Technical Support Center

Information Technology Services (ITS) provides the technology-based foundation to support and empower the Winona State University (WSU) community to meet and exceed their educational and business needs.

Phone: 507.457.5240
Location: Somsen 207
Website: Technology Support

D2L Brightspace

If you have any questions, check the D2L section of the Technology Wiki. These help articles cover an array of topics including set up, using quizzes, tracking attendance and more.

Teaching, Learning & Technology Services

TLT provides learning opportunities and project support to faculty and staff members on both Winona and Rochester campuses. Contact the TLT team directly at for more information regarding classroom support.

Winona Campus

Maxwell Hall 130B

Rochester Campus

Room GL 135

At WSU, we watch out for one another. But we realize that a safe, secure campus isn't achieved through good intentions alone. WSU has plans and measures in place and is prepared to protect its students, faculty and staff, and its property.


Campus Security

Phone: 507.457.5555
Location: Sheehan Hall, 264 West Mark St, Winona, MN 55987
Website: Security Services


Behavioral Assessment & Intervention Team (B.A.I.T.)

The primary mission of BAIT is to provide support and guidance for faculty, staff and administrators as “students of concern” emerge in classrooms, residence halls, student activities, performances and the greater Winona community.

Website: Bait Information and Form


WSU Alert

WSU Alert is an emergency alert system that sends text messages and email alerts during emergencies that threaten life or safety or severely impact standard campus operations. The notifications, called WSU Alerts, are only used in emergency situations.



Severe Weather

Severe winter weather conditions may cause delays, individual class cancellations, events cancellations and/or the campus to close.

WSU faculty members cancel their classes via an online program available via desktop, laptop or smartphone. The cancellation will prompt an automatic confirmation email to the faculty member as well as to the students enrolled in the cancelled class, and the notice will be added to the list of cancelled classes linked from the orange "Severe Weather Alert" banner on the WSU homepage.

Faculty members without internet access may contact their office manager and provide name, verification and course information.

The Warrior Hub provides a Faculty & Staff Toolkit with academic and administrative resources such as:

Reserve Books & Textbook Requisition


Prior to the beginning of the year you can submit your textbook requisition to the Winona State University Bookstore.

If you have any questions or need any assistance you can contact the bookstore by:



Book order information is emailed to faculty when the semester schedule information is compiled. You may submit your textbook requisition online. Click “Faculty Adoptions” on the home page. To obtain your username and/or password or any other questions, contact:

If you have any questions or need any assistance you can contact the bookstore by:

The Human Resources Office of Winona State University knows it’s good to work for WSU! Included are various state discounts including Phone and MN Zoo Cards.

IWC Fitness Center memberships are available. Once a member of the fitness center, employees will need to bring their WSU ID for admittance. Complete the online membership application form to join. You'll need your StarID to login.