The AD Fitness & Wellness provides oversight of the Sports Club Council program. They provide clubs and their advisors with essential information, advocacy, and connections on campus and in the greater Winona community.

If you are new to leadership in your sports-related club or team, please email wellness@winona.edu or gunnar.mach@winona.edu to add your email address to the Sports Club Council email list serv.

Regular communication is essential to the success of your club and it is your responsibility to make sure you are getting the emails you need that tell you the time and location of required meetings, and other important information.

Sports Club Council Executive Committee provides leadership for the Sports Club Council and is elected at the end of every spring semester.

President- OPEN
Vice President- OPEN
Secretary- OPEN
Treasurer- OPEN

Before any activities are planned or space is reserved, student clubs must complete a Student Event and Activity Registration form. After your activity or event has been approved by your advisor and the AD Fitness & Wellness, you should request space on campus using the EMS System. For team meetings, learn about Room Reservations.

It is essential that the request is followed-up with an email to Director of Intramurals mbambenek@winona.edu or Breana Larsen at brlarsen@winona.edu to confirm receipt of reservation request. EMS requests may be denied, so students requesting space must connect with Mark or Breana to confirm their use of desired spaces.

Important Steps:

1. Access the EMS System, select My Account, and log in using your STAR ID and password.
2. Search for the facility you want, and request use of the space.
3. Follow-up your EMS request with an email to the appropriate person who approves reservations. Athletics facilities are approved by Breana Larsen at brlarsen@winona.edu and Mark Bambenek at mbambenek@winona.edu. Kryzsko reservations are approved by Stephanie Stango sstango@winona.edu. Other requests are approved by facilities@winona.edu. 
4. Once you have received CONFIRMATION of your reservation, move forward planning your event/practice/game.

If a space request is approved, the WSU student who reserved the space must have their WSU Student ID for the duration of utilization of the space. Student ID may be requested by WSU Security, Athletics or General Maintenance personnel.

Priority for campus spaces is granted first to Academics, second to Athletics, third to Intramurals, fourth to student clubs/teams/orgs, and lastly to other community groups. Plan early and communicate often with Mark and Breana. For more information, view the Facilities Handbook (PDF).

Facilities & Spaces Off Campus are essential for sports club teams and clubs, and working with community partners is a big part of finding places to play and practice. When clubs/teams identify outdoor or indoor spaces owned/maintained by community partners like the City of Winona, Winona Area Public Schools, the City of Goodview, and Winona Cotter Schools, they must initiate a contract with WSU Legal Affairs.

Director of Travel, Julie Erickson, can help club teams in preparation for travel. Next to Julie, the Travel Processes website is the source most up-to-date information for planning your trip. As in all things, early planning and regular communication with your advisor is essential.

WSU students can reserve vehicles from the WSU Motor Pool.

Within five days of return from student club travel, students must complete the Clery Act Student Travel form located in Warrior Space online documents.

Log into to Warrior Space, and from the tab called “Forms I Can Submit,” choose “Clery Act Student Travel.” Students must also provide receipts for reimbursement within 5 days of return to campus.

Student club/team leaders and their advisors are responsible for managing and planning their annual budgets, and there are people in the Business and Finance offices to help. For information on how to make purchases, check your current balances, visit the Business Office. Requests for reimbursements can be completed online in WarriorSpace under "Forms I Can Submit."

Sports clubs and teams can have several different types of accounts on campus, and Melissa Soppa at Msoppa@winona.edu can help you figure out how and when to spend funds from different accounts. For more information, visit Club Accounts.

Sports clubs can also have accounts for fundraising monies with the Winona State University Foundation. For information on your club's foundation account, or if you want to open one, contact psonnenberg@winona.edu.

Student clubs and teams need contracts for a variety of reasons from use of facilities and spaces to trainings and education. It is important to understand that all contracts must be initiated from our Legal Analyst in WSU Legal Affairs.

Rachel Cromheecke at rcromheecke@winona.edu is here to help you and appreciates early planning and clear communication. Please remember to never sign a contract. For more information, visit Contracts and Rachel can also help with waivers and other forms related to liability.

Whether on campus or out-and-about, student participating in sports club related activities and/or travel must always adhere to the WSU Student Code of Conduct.

We are proud of our Warrior Sports Clubs, and the impact they make in the community and the world. We exhibit exceptional sportsmanship, and responsibility for self and others wherever we go.

The Alliance of Student Organizations is the overarching organization that oversees all clubs officially recognized by the WSU student senate.

ASO organizes the mandatory club fairs and sets regular meetings that are requirements for individual clubs, sports clubs included.

For more information on maintaining your official club status, visit WSU Clubs & Organizations. This is also a first stop for sports-related clubs that are newly forming.

Constitution

The mission of the Sports Club Council is the facilitate communication, provide leadership, training, allocation of funds, and guidance to Sports Club Council affiliated teams/clubs. View the Sports Club Council Constitution (PDF) for detailed information about membership, the executive committee, elections and voting, representatives, the tier system and budget, meetings, annual requirements, and use of facilities/space on and off campus.

Application to Sports Club Council

Use the Application to Application to Sports Club Council form if you are interested in applying to become a Sports Club Council-affiliated team. It is due by the second Friday in November for consideration during the following Academic year (ex: due November 2000 for Sports Club Council Affiliation during Aug 2001-May 2002 school year).

Sports Club Handbook

Sports Clubs are student run organizations for those who have a passion for a particular sport or who want to learn a new sport. Our program emphasizes leadership, education and service through participation in sports.

For an introduction to rules, eligibility, and general sports club information, please review the Sports Club Handbook (PDF).

Sports Club Player Indemnification & Waiver Form

Each participant must complete a Sports Club Player Indemnification & Waiver for general play each academic year. Contact Rachel Cromheecke in Somsen 202 or email at rcromheecke@winona.edu to complete this form for all club members.

Sports Club Volunteer Indemnification & Waiver

Any club that uses volunteers for coaching, helping, training, assisting, or events must have that volunteer sign the Sports Club Volunteer Indemnification & Waiver. Contact Rachel Cromheecke in Somsen 202 or email at rcromheecke@winona.edu to complete this form for all club volunteers, coaches and trainers.

Trip Indemnification & Waiver

Every participant in every trip must complete the Trip Indemnification & Waiver for travel. A student who goes on three different trips with three different clubs must complete three different forms. A student who goes on four different trips with the same club must complete four different forms. Contact Rachel Cromheecke in Somsen 202 or email at rcromheecke@winona.edu to complete this form for all club members.

 

Contract Request Form

Student clubs/teams should complete a Contract Request Form to initiate a contract with Rachel in the Legal Affairs Office. Contact Rachel Cromheecke in Somsen 202 or email at rcromheecke@winona.edu to complete this form at least one month before you need to utilize the service or facility off of campus.

Request for Additional Funds

Sports Club Council Teams should submit the Request for Additional Funds online form if they would like to move up a tier or need additional fund for an exceptional reason during the season of play.

Post Season Funds Request

Sports Club Council teams should submit the Post Season Funds Request to request funds for post-season play at regional, national or international intercollegiate competitions. This form will start the ball rolling on getting a full Sports Club Council meeting set to discuss the allocation of post season funds.

Required Annual Report

Sports Club Council teams should submit the Required Annual Report form by the Friday of Graduation every May.

Sports Club Rosters

Sports Clubs should submit their Sports Club Roster (Excel) to ASO and Director of Integrated Wellness at the beginning of each season of play.

Sports Club Advisors
Sports club advisors are volunteer faculty or staff members who have agreed to provide leadership, accountability, and support to student clubs and organizations. We are incredibly grateful to these volunteers on campus, who often take personal vacation to watch their clubs compete and give time from their work and families to advocate for our club teams. To ensure all student club advisors are on the same page, please work with your clubs to complete and return this form (PDF) to WSU Student Senate.

Signing
Club advisors are required to sign off on every 1400 form, Travel Request form, and any other official WSU form on behalf of their clubs. With their signature, faculty/staff advisors take on a degree of liability, so it is important for club leaders to communicate regularly with their advisors so everyone is on the same page with regards to issues of finance, travel, and conduct. Your advisor is your advocate, and your connection to the University. Protect and honor your advisor.

Volunteer Supervisors
Club advisors are the official supervisors of any volunteers working with sports clubs, so it is important that club advisors are made aware of volunteers, and communicate with Rachel Cromheecke at rcromheecke@winona.edu to ensure all volunteers have completed the Volunteer Waiver (PDF).

Budgets
Advisors can help you check on your budget. By accessing Minnesota State Accounting, advisors can use club Cost Center numbers to access current balances and encumbrances. Advisors can also work with the Business Office and the Finance Office to help clubs/teams understand their finances.

Advisors who have questions or concerns about their work with Sports Clubs may contact AD Fitness & Wellness, Gunnar Mach at gunnar.mach@winona.edu for information and support.