All student employees must complete and submit timesheets in order to be paid.
Steps for Accessing and Using an Electronic Timesheet
A guide (PDF) is provided that will take you through the steps to find your timesheet and enter your time worked. Please take time to read the information provided in this guide. You may want to bookmark it as a quick reference.
Step 1 – Accessing a Timesheet
If you work on campus, you will be using electronic timesheets to record and submit your hours. You will not gain access to the timesheet until your supervisor has submitted a Work Authorization to hire you. Also, if you are a new employee who has never worked for WSU before, your I-9 and W-4 forms must be completed before you may begin working and have access to a timesheet.
Step 2 – Entering Hours
You enter your time worked on the Student eServices website. Minnesota State has provided a brief video that demonstrates how students enter time worked. If you have questions, please ask your supervisor for assistance.
You should enter your hours each time you work a shift, either at the time you work or sometime during that day. You should never pre-fill your time sheet or wait until the last day of the pay period and then enter all of your hours. This often results in errors.
Step 3 – Submitting Hours for Approval
At the end of the pay period, after you have entered your last shift, you need to click on the box in front of the "certification" on the bottom of the timesheet, and then submit. If you have more than one job on campus, you may need to submit multiple timesheets.
Under no circumstances are you ever allowed to submit hours which you have not actually worked. This is considered fraud and would be in violation of Minnesota Board Policy 1C.2, Fraudulent or Other Dishonest Acts.
Step 4 – Approval and Processing
After you submit your time sheet, your supervisor approves it. The timesheet is updated with a timestamp showing that it's been approved. Do not alter your timesheet after it has been approved. It will automatically unapprove it and you may not be paid on time.
You are paid on the Friday of the following week for the pay period.
If your time sheet does not get approved for a pay period and the processing deadline has passed, you will not be paid the following week for the hours. Once the timesheet is approved, it will be processed at the end of the next successive pay period and you will be paid on the pay date affiliated with that pay period.