Receipts
Employees and students are required to submit itemized receipts for all expenses. Only employees do not need to submit receipts for meals since these are paid out per the allowed rate agreed upon the union contract.
Employees and students must make every effort to obtain an itemized receipt. If unable to obtain an itemized receipt. please reach out to travel@winona.edu for guidance.
Itemized Receipts
Itemized receipts show the breakout of expenses and provide detail for what was purchased.
Common Characteristics of itemized receipts are:
- Name and address of vendor
- Dates purchases were made
- Description of charge
- Amount charged for each line item
- Total of all charges.
Forms of Itemized Receipts:
- Invoice
- Receipt listing break out of each item purchased
- Airline itinerary with break out costs (i.e. flight amount, taxes, baggage, etc.)
- Uber/Lyft email
- Paypal email/invoice that provides details of what was purchased (i.e. not a transaction email)
- Square receipts with description of what was purchased and by whom
If you are questioning if your document can be considered an itemized receipt, please reach out to travel@winona.edu
For example, a hotel receipt MUST include:
- Name and address of the hotel
- Dates the employee stayed
- Detailed description and amount of each item charged, such as lodging, tax, internet, etc
- Total amount and date paid by the employee
Lost Receipts
If you are unable to obtain a receipt, please reach out to travel@winona.edu for guidance on how to reconcile the purchase.
